Quick Answer
A gyoseishoshi (行政書士) is a licensed administrative scrivener who can handle visa applications on your behalf. Always verify their registration on the Japan Federation of Gyoseishoshi Associations website. Expect fees of ¥80,000-¥300,000 depending on the procedure.
What a Gyoseishoshi Can and Cannot Do
| Can Do ✅ | Cannot Do ❌ |
|---|---|
| Prepare and submit visa applications to ISA | Represent you in court (that requires a bengoshi/lawyer) |
| Draft supporting documents and reason statements | Guarantee visa approval |
| Advise on visa strategy and document requirements | Provide legal representation in deportation hearings |
| Handle company registration for Business Manager visa | Practice law or give legal opinions (unless also a bengoshi) |
| Act as your representative at ISA (certified gyoseishoshi only) | Bribe or improperly influence immigration officials |
Typical Fees by Procedure
| Procedure | Fee Range | Complexity |
|---|---|---|
| Visa renewal (same employer) | ¥80,000 – ¥120,000 | Low |
| Status change (Student → Work) | ¥100,000 – ¥150,000 | Medium |
| New COE application | ¥100,000 – ¥180,000 | Medium |
| Spouse visa application | ¥120,000 – ¥200,000 | Medium-High |
| Permanent residence application | ¥150,000 – ¥250,000 | High |
| Business Manager visa + company setup | ¥200,000 – ¥400,000 | High |
| Naturalization | ¥200,000 – ¥350,000 | Very High |
Red Flags to Watch For
🚨 Warning Signs
1. "typically expected approval": No one can guarantee visa approval. This is a major red flag.
2. No registration number: They cannot provide their gyoseishoshi registration number.
3. Requesting fake documents: Any consultant who suggests fabricating documents is committing a crime.
4. No written contract: Legitimate professionals always provide a written contract with fees and scope.
5. Unusually low fees: Prices far below market may indicate inexperience or hidden charges.
Questions to Ask Before Hiring
ℹ️ How to Verify Registration
Search the Japan Federation of Gyoseishoshi Associations website or contact your local gyoseishoshi association. Only registered professionals with "申請取次" certification can file immigration applications on your behalf at ISA.
⚠️ Legal Notice
This is not legal advice. Please consult a licensed immigration consultant (行政書士 / gyoseishoshi) for advice specific to your situation.
